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Operations Coordinator

Position: Operations Coordinator

Reports to: Operations Manager

Location: Jackson Heights

Schedule: Full-time (35 hours per week), non-exempt, hourly



The Operations Coordinator supports the Operations Manager to provide office management and logistical support to Programs, providing daily hands-on support and project management to Programs and Administration.  The Operations Coordinator will support day-to-day operations of the main office, facility maintenance for all work-sites, logistics planning and support, purchasing and inventory control, technology, and provide project management for priorities in those areas.  


Administration and Purchasing

  • Update and maintain all vendor information and files
  • Determine cost-effective strategies to procure supplies and services, including seeking quotes, vendor research and management
  • Assist in management of financial controls
  • Support HR activities including onboarding staff and compliance
  • Manage day-to-day office operations and administrative systems
  • Maintain filing systems--physical and digital

Inventory/Asset Management

  • Maintain and replenish inventory and office supplies, ensuring that all program materials are on hand in advance of programmatic needs
  • Maintain and control asset management systems (technology equipment, other equipment, keys, etc.)

Facility Maintenance

  • Ensure worksites are organized and clean – organize supplies, file paperwork, coordinate trash pickup, communicate with office cleaners, etc. 


  • Troubleshoot and resolve basic IT software/hardware, phone, and office equipment issues and liaise with external IT consultant to maintain effective IT continuity
  • Maintain and control phone/email/communications systems

Logistics Management

  • Assist with programmatic and organizational activities, as needed
  • Work on special projects as assigned



  • Demonstrated office management experience
  • Strong administrative and organizational skills, work independently, meet deadlines, and the ability to perform and prioritize multiple projects
  • Ability to work well under pressure, show attention to detail, and follow directions
  • Dedication and ability to work flexible hours
  • Ability to communicate well and write clearly
  • Bilingual in Spanish and English
  • Ability to work and collaborate with a predominantly Spanish-speaking community



  • Hourly, Non-exempt. 
  • Requires physical presence at the job site(s)
  • Categorized as an essential employee
  • Union position, represented by ALAA



Commensurate with experience. Employer-provided medical, dental, vision, vacation, 401(k), transit, and FSA benefits.



Email Cover Letter and Resume to [email protected] 


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