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Operations & Communications Associate

POSITION SUMMARY

The Operations Associate reports to the Operations Manager and assists her with day-to-day office management.  In addition, the Operations Associate will assist the Leadership Team on various projects such as grant management and external communications.  

We are seeking a highly motivated, committed, and organized colleague who is able to work in a fast-paced, dynamic, and collaborative work environment. The qualified candidate must ensure that activities are conducted professionally, in a culturally-sensitive manner, and consistent with the mission and standards of the organization.

POSITION TYPE

  • Hourly, Non-exempt. 
  • Requires physical presence at the job site(s)
  • Categorized as an essential employee
  • Represented by ALAA - UAW Local 2325

SCHEDULE

Monday-Friday: 9am-5pm.  Some weekends and evenings.

 

RESPONSIBILITIES

Duties and activities include but are not limited to the following:

Administration

  • Assist in maintaining the neatness and cleanliness of the space
  • Assist in managing day-to-day office operations and systems
  • Assist with purchasing requests, including vendor management and administrative processes
  • Maintain files and assist with month-end close procedures and audit preparation
  • Assist with grant contract administration

Communications

  • Manage timelines and deliverables for all communications tools of the organization
  • Provide support in writing for all communication tools of the organization, including newsletters, website, Facebook page, annual report, gala journal
  • Provide support in developing and coordinating Press Releases and in following up with the press
  • Managing media files 

 

QUALIFICATIONS 

  • Prior experience in an office setting managing multiple filing systems
  • Strong administrative and organizational skills, work independently, meet deadlines, and the ability to perform and prioritize multiple projects
  • Ability to work well under pressure, show attention to detail, and follow directions
  • Dedication and ability to work flexible hours
  • Ability to communicate well and write clearly
  • Bilingual in Spanish and English

 

TO APPLY:

Please email your resume and a cover letter explaining your interest in the position to [email protected] 

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