POSITION SUMMARY

The Operations Associate reports to the Operations Manager and assists her with day-to-day office management.  In addition, the Operations Associate will assist the Leadership Team on various projects such as grant management and external communications.  

We are seeking a highly motivated, committed, and organized colleague who is able to work in a fast-paced, dynamic, and collaborative work environment. The qualified candidate must ensure that activities are conducted professionally, in a culturally-sensitive manner, and consistent with the mission and standards of the organization.

POSITION TYPE

• Hourly, Non-exempt. 
• Requires physical presence at the job site(s)
• Categorized as an essential employee
• Represented by ALAA - UAW Local 2325

SCHEDULE

Monday-Friday: 9am-5pm.  Some weekends and evenings.

RESPONSIBILITIES

Duties and activities include but are not limited to the following:

Administration

• Assist in maintaining the neatness and cleanliness of the space
• Assist in managing day-to-day office operations and systems
• Assist with purchasing requests, including vendor management and administrative processes
• Maintain files and assist with month-end close procedures and audit preparation
• Assist with grant contract administration

Communications

• Manage timelines and deliverables for all communications tools of the organization
• Provide support in writing for all communication tools of the organization, including newsletters, website, Facebook page, annual report, gala journal
• Provide support in developing and coordinating Press Releases and in following up with the press
• Managing media files 

QUALIFICATIONS 

• Prior experience in an office setting managing multiple filing systems
• Strong administrative and organizational skills, work independently, meet deadlines, and the ability to perform and prioritize multiple projects
• Ability to work well under pressure, show attention to detail, and follow directions
• Dedication and ability to work flexible hours
• Ability to communicate well and write clearly
• Bilingual in Spanish and English

TO APPLY:

Please email your resume and a cover letter explaining your interest in the position to [email protected]