JOB POST: OFFICE MANAGER

SUMMARY OF POSITION

NICE is looking for a hardworking, committed, and highly organized Office Manager who will be responsible for the day-to-day operations of the office, ensuring efficient and effective operations and coordination of all issues affecting the organization.

RESPONSIBILITIES

  • Manage day-to-day office operations and systems
  • Ensure organizational compliance for regulatory and insurance needs
  • Update and maintain all vendor information and files
  • Ensure timesheets and lobbying forms are submitted on time 
  • Prepare checks and deposits, secure signatures, make copies, and mail all checks and file all related paperwork
  • Issue invoices on request and scan and distribute copies of all checks received and maintain receipts log
  • Support HR activities including compensation, benefits, operations, and compliance.
  • Maintain filing systems--physical and digital--including a programmatic database 
  • Maintain and replenish inventory and office supplies, ensuring that all program materials are on hand in advance of programmatic needs
  • Ensure office is organized and clean – organize supplies, file paperwork, coordinate trash pickup, communicate with office cleaners, etc. 
  • Coordinate production of business cards, brochures, flyers, posters, etc
  • Troubleshoot and resolve basic IT software/hardware, phone, and office equipment issues and liaise with external IT consultant to maintain effective IT continuity
  • Assist with programmatic and organizational activities, as needed
  • Work on special projects as assigned

QUALIFICATIONS 

  • Strong administrative and organizational skills, work independently, meet deadlines, and the ability to perform and prioritize multiple projects
  • Ability to work well under pressure, show attention to detail, and follow directions
  • Dedication and ability to work flexible hours
  • Ability to communicate well and write clearly
  • Bilingual in Spanish and English; at a minimum, the ability to understand and to make one’s self-understood to Spanish speaking individuals

TO APPLY

Please send the following items to careers@nynice.org with the subject line: Office Manager

  • Cover letter
  • Resume
  • Writing sample
  • References

Application review will begin immediately and continue until the positions are filled.